Travel Policies, Procedures & Rates

For the most up to date travel policies and procedures, please always visit the USC Travel page here:

The full text of the USC Beaufort Travel Policy may be found below:

USC Beaufort Travel Policy (#600)
USC Beaufort Foreign Travel Policy (#601)

These policies are in accordance with the following USC Administration and Finance policy and procedure:

USC FINA 1.00 Procedure

Please note that in some cases where USC Beaufort's policy may enforce stricter requirements, all USC Beaufort students, Faculty, and Staff are to follow the campus policy.

For guidelines when considering travel on behalf of the University, please refer the outlines linked below:

General Travel Guidelines
Guest Travel Guidelines

Reimbursement Rates for Mileage and Meals

Although each department may impose stricter limits based on the availability of funds, the following rates represent the maximum amount of reimbursement authorized through USC Beaufort:

2024 Mileage Rates - as of January 1, 2024.
Mileage reimbursement rate effective for travel on or after January 1, 2024.

  • Travel between USC Beaufort Campuses (USCB employees only) - 33.5 per mile when aproved by the Vice Chancellor and required to work on multiple campuses in one day
  • Other travel under 500 mi - 67.0 cents per mile (increase from 65.5 cents per mile)

For mileage over 500 miles roundtrip, proof of the time/cost benefit must be submitted showing the cost of airfare versus mileage. The reimbursement will be limited to the lesser of the two.

For in-state and out-of-state travel completed in one day, meals will not be reimbursed. Meals for trips that extend overnight will be reimbursed based on the time of departure and time of return. Please refer to the following table:

Time of Departure Time of Return   In State of SC Out of State
Before 6:30 a.m. After 11:00 a.m. Breakfast $ 8.00 $10.00
Before 11:00 a.m. After 1:30 p.m. Lunch $10.00 $15.00
Before 5:15 p.m. After 8:30 p.m. Dinner $17.00 $25.00
Daily Total     $35.00 $50.00

For foreign travel meals, please refer to the page regarding foreign travel.